The Complete Office Relocation Checklist for Bengaluru Businesses

Planning & Coordination

• Appoint an internal move coordinator (usually Office Manager or Operations Head)
• Set a firm moving date — prioritise weekends or off-peak periods to minimise disruption
• Create a floor plan of the new office — assign zones for each team before moving day
• Audit all current assets — furniture, IT equipment, fixtures, and supplies
• Decide what to keep, donate, sell, or dispose of — reduce the move volume
• Notify building management at both current and new locations of your move date
• Book a commercial mover — get written quotes from at least 2 companies

Lease & Legal

• Review lease agreement for notice periods, penalties, and dilapidation obligations
• Confirm new lease start date and access date for pre-move setup
• Update company address with ROC, GST, bank, and insurance providers
• File address changes with all government registrations
• Arrange new electricity, water, and internet connections for the new office

IT & Telecoms

• Contact your ISP — order broadband/leased line for new office (lead time: 3–6 weeks in Bengaluru)
• Survey new office for network points, server room requirements, and UPS placement
• Plan server room setup — cooling, power backup, rack layout
• Photograph all cable connections behind servers, switches, and workstations
• Label every cable and corresponding port before packing

Employee Communication

• Announce the move officially to all staff — include new address, move date, and parking/commute info
• Share floor plan so employees know where their new desks will be
• Arrange transport or conveyance adjustments for staff whose commute changes significantly
• Update email signatures with new address and phone (if changing)
• Inform clients, vendors, and partners of the address change and any expected downtime

Packing Preparation

• Arrange packing materials — cartons, bubble wrap, cable ties, labels, markers
• Assign each department/team a colour code for their boxes
• Start packing non-essential items (archived files, spare equipment, stationery)
• Backup all server data to off-site or cloud storage
• Image/clone critical workstation drives

• Confirm all booking details with your commercial mover — number of vehicles, crew size, start time
• Book goods-in-transit insurance for all IT equipment
• Arrange temporary storage if there is a gap between vacating and occupying
• Pack all files and documents — seal and label clearly (especially confidential materials)
• Begin dismantling furniture that will not be used in the new space
• Schedule internet installation at new office for at least 3 days before move-in
• Test power points, AC, and lighting in new office — report issues to landlord
• Update your website, Google Business Profile, and social media with new address
• Inform Bengaluru postal service (India Post) of address change for mail redirection

• Move coordinator arrives at both offices before crew — confirm access, lifts, loading bays
• Photograph the current office (all rooms) before anything is moved — for dilapidation records
• Movers pack IT equipment last (moved first from new-office side so it's set up first)
• A designated IT person travels with server/NAS equipment in the passenger vehicle — never in the truck alone
• Check every room, storage area, and terrace/balcony before the last vehicle leaves
• Collect all keys, swipe cards, parking tags, and return to building management
• At new office: direct movers room by room using your floor plan
• Reconnect IT infrastructure before unpacking workstations
• Test internet, phone lines, and printer connections same evening

• Full IT systems audit — verify all workstations, servers, printers, phones are operational
• Walk through with building management — document any pre-existing damage at new premises
• Dispose of all packing waste — the mover should collect boxes and wrapping materials
• Conduct employee satisfaction check — address any workspace setup concerns quickly
• Update all letterheads, invoices, and printed marketing materials with new address
• Notify visitors and delivery partners of new access/parking procedures
• File dilapidation inspection report with previous landlord within 7 days